Setting up a custom-labelled 200ml water bottle programme for an office sounds like a design project but is really a small procurement project. The design step is short: a logo, a colour palette, sometimes a tagline. The rest of it is the workflow: choosing an MOQ that matches consumption, agreeing an artwork approval loop, scheduling delivery windows the pantry can absorb, and settling into a monthly reorder rhythm. Done once, it runs on standing orders for years. This guide walks an Ahmedabad admin or facilities team through each step.
Step 1 · Estimate Weekly Consumption
Start with a rough count of internal meetings, client visits, and boardroom sessions per week, and multiply by attendees. For most Ahmedabad corporate offices with 100–200 people, this lands in the low-to-mid hundreds of bottles per week. Add a 20% buffer for unplanned visits and offsites. This number determines the delivery cadence: weekly for offices consuming 500+ bottles, fortnightly for smaller ones.
Step 2 · Match Volume to MOQ
A first custom-label run has a minimum order quantity to cover artwork setup and printing plates. For most Ahmedabad accounts, the MOQ works out to six to eight weeks of consumption at your estimated weekly rate. If your weekly usage is well below the MOQ, you can either extend the cover period, start with a plain-label sample carton first, or combine the run with a second location if your company has multiple offices in the belt.
Step 3 · Brief the Artwork
The label brief is short. Most companies supply a logo file, a colour code, and a one-line tagline; some add a QR that lands on a landing page. If you do not have creative in-house, ORA runs in-house design support and turns around a first proof inside 48 hours. The artwork gets one round of revisions, a sign-off from your marketing or comms team, and then moves to production.
- Logo file: vector (SVG or AI) preferred, high-res PNG accepted.
- Brand colour code: Pantone or HEX; matched at production to the closest print spec.
- Optional tagline: single line, up to about 40 characters.
- Optional QR: pointing to a landing page you control (usually a client-visit page or campaign page).
- Sign-off: named person on your side who is authorised to approve the final proof.
Step 4 · Agree Delivery Windows
A standing weekly or fortnightly delivery slot takes the reorder decision off your team. Ahmedabad accounts get a fixed day each week (usually early morning) with the pantry team as the receiving contact. Cartons ship in a size the pantry can handle without a forklift, and the delivery team leaves a signed challan against the standing PO reference.
Step 5 · Set Up the Monthly Rate
Custom-label accounts move onto a fixed monthly rate after the first run. That rate protects you against per-bottle price fluctuation and makes accounting predictable: same invoice line, same amount, month after month. Volumes above or below the rate slab trigger an easy adjustment at quarter-end.
The most common mistake first-time buyers make: over-ordering the first custom run because MOQ feels like the important number. Under-ordering is usually the right instinct: buy enough for eight weeks, learn what the pantry and admin flow really needs, then size the second run to reality.
Step 6 · Run a Sample Carton First
Before the first custom run, order a plain-label 200ml sample carton so the admin, EA, and pantry teams can confirm the bottle, taste, weight, and handling. It is the cheapest way to catch anything (a mismatched cap colour, a size that does not fit the boardroom tray) before it becomes a full run. The sample carton is delivered to your Ahmedabad office within a few working days.
How to Start
Send us your office address, an estimated weekly consumption, and a rough label brief. We respond within one business day with a sample carton dispatch, an MOQ that matches your consumption, an artwork slot, and a delivery-window proposal. From brief to first delivery is typically two to three weeks.